Conclusion

HRIS is an one kind of system that look forward to assist both parties, employee and organization, to continue their business. This system would help to increase the quality of management by cut all those waste time that need to entertain the long process of management. Sometime company see that implementing HRIS as a costly and useless investment on implementing it in the organization. If they say it is costly, they are right because it need time to fully implement and part by part, department by department to be implement but if they say it is an useless investment, they were wrong. Kawasaki Motor Corp. also successfully implement HRIS or SAP to plan, lead, organize, control they employee by using the technology.

Web Based ESS

Web Based Employee Self Service

Most of the companies nowadays see the HRIS is a good investment to implement in the company because it helps a lot in managing the information in the company. For big company on well establish in Malaysia, they are starting to use this system in the company but some cannot afford to implement it because of the cost of it. Even though it is costly investment but the outcome of usage is positive. By combine it with technology and organization change, employee now can access or interact directly with their employment data. This technology system is so call employee self service (ESS). Now employee can review their information and inquire information in or a place far from workplace. It is accessible whenever it is convenient to the employee or employer wants to. It is cutting edge system that helps HR personnel and employee itself to cut short the long process of inquire the information. ESS is a solution that empowers employees and employer to directly access their information by using internet.  One of the most common HRIS systems that have started company to eye on implement it in the organization is the Systems Applications and Products (SAP). ‘The original SAP idea was to provide customers with the ability to interact with a common corporate database for a comprehensive range of applications. Gradually, the applications have been assembled and today many corporations, including IBM and Microsoft, are using SAP products to run their own businesses.’

The feature that can be used in the ESS can be break down with all HR functions into 4 basic categories:

Organizational Administration	Human Resource	Benefits	Payroll
Forms Request	Personal Information Maintenance	Benefits Inquiry	Time & Labor Reporting
Employment Verification	Emergency Contacts	Benefits (medical, dental, etc.) Enrollment	Duplicate W-2
Corporate Policies	Dependent/Beneficiaries Maintenance	Flexible Spending Account Selections	Federal and State Exemption Maintenance
Corporate Communications (newsletter, survey, annual report, company calendar, announcements, etc.)	Job Postings & Applications	Primary Care Physician Selections	Direct Deposit Set-up and Maintenance
Employee Directory (searchable by department)	Employee Development (training and skills improvement	Retirement Plan Transactions	Electronic Pay Statement Inquiry
Organizational Chart (embedded pictures)		Summary Plan Descriptions	Paid Time Off Inquiry and Request
		Stock Purchase Plan Transactions

My practical experience use Employee Self Service (ESS) to manage they information in online. Employer and Employee can excess the system everywhere at anytime they want to look, update and request leave. From my observation, the system is user-friendly and easy to use and HRIS system helps to manage employee account in the company.

HRIS System & Architecture

HRIS System

Technology has become something that we need to use and it is usefully for those who are using it. Like HRIS, its help both part, company and individual employee help to assess their information and also to know what are happening around the company. What is exactly HRIS??, From what I’ve learn and read, HRIS combine the two main factor in the system that help the organization to ease their process. The two components are the Human Resource Management (HRM) and Information Technology (IT). These combinations help to create a good information system that will act as medium to solve management problems. This software or online solution function help to management or employee to keep track their employment information. HRIS also help human resource manager to gather, organize, store, update and retrieve the information needed for the management of employee. It’s also functions as for the data entry, data tracking, and data information needs for the Human Resources personnel to work with payroll, management, and accounting functions within a business. As in graphic, currently Human Resource Management System compress with:

System Architecture

System architecture is all about the plan on how the data can to be transfer or access in every view in World Wide Web. It is a structure that will show whether it is a direct connection to the data or it has to go through a several procedure in order to get the information that is requested. The basic architecture that is used in the HR system is the Standalone System Model, Data Warehouse Model and Single Integrated System Model.

·         Standalone System Model does not connect to one and other for in architecture. There is only 1 warehouse (main place of information store) where everyone needs to go to the place to get the information. It is an independent system, for example: mail, Fax, phones call etc.

Data Warehouse Model works when the entire data mart, where all the data store in different regional or place, connected or link to 1 main warehouse that makes help makes the data to move around easily. All data that were store in the both data mart and warehouse operate or run with the same format, version or software system.

·         Single Integrated System Model is a little bit different with the other system. This system model depend the HQ that hold all information that need to update the data for all subsidiary company to retrieve the data. The system can be use worldwide and it offer with all suitable language that would make it easier to interpreted the information receive.

HR Performance Management

Creating a professional employee need a lot of time consuming and a lot of costly training need to give to the employee so that they can perform at the best skill and knowledge. By having a system that can monitor the performance of the employee, it helps HR manager to keep track the need of their employee. Using this system, HR personnel can understand the cost, capabilities, capacity, and quality of employee workforce. They can also make a platform to discuss employee performance and give feedback across your entire organization and give reward for their performance fairly.

As an employer, they need to identify their worker competent whether they skill are off track. An effective performance enhancement system is depending on how the manager manages their employer talent management programs. By doing so, it will help to determine the status of employee performance. They can follow the 4’D’ process to determine it,

Discovery – Identify the good talent that manager can bring forward.
Defining – Creating precise and concise position profiles and expert models that align talent with clearly defined expectations, role clarity, along with defined responsibilities, and accountability, and levels of authority.
Deployment – Set a right people to do the job with the right tools and right training.
Development – Give a chance to the employee to perform and polish their develop human talent so that they can perform at their best and make sure their KSA is align with the organization culture, goal and development needs.

When making the performance balance with the organization goal, the most crucial component need to watch and take a good care is the relationship between supervisor and employee. When both are connected, problem of communication breakdown won’t occur. Why is communication and relationship related with performance management?. In order to make the employee to have a high performance, these two item would help them clearly understand the path what should they do. On making performance standards which are the basis for appraising employee performance, manager need to identify and compare the employee performance with mutually understood expectations. Therefore, this good basis of making the employee to performance would help the employee and also manager to underline the standard that they need to perform and also it will polish they talent that is needed in the work place. The system of HR performance management will link to all staff in the organization and HR personnel could reach and understand more about the employee by the fingertips

Who am i??

Hi all…, Who am I??, I’m just an ordinary boy who has a nothing different with other people. There some ask me why my middle number in the IC is different, than they say i was so call lucky boy that we’re born in foreign country but for me, I doesn’t feel like that because I just born there while father study there. But yet, Alhamdulillah that god give the opportunity for me to breath in his world. Ahmad Sharifuddin Bin Zamri was the name that my parent decides to name me and I’m still thankful that I still have both of my parents and pray to Allah that they will keep let my parent continue they extraordinary life with me. Insyaallah