Web Based ESS

Web Based Employee Self Service

Most of the companies nowadays see the HRIS is a good investment to implement in the company because it helps a lot in managing the information in the company. For big company on well establish in Malaysia, they are starting to use this system in the company but some cannot afford to implement it because of the cost of it. Even though it is costly investment but the outcome of usage is positive. By combine it with technology and organization change, employee now can access or interact directly with their employment data. This technology system is so call employee self service (ESS). Now employee can review their information and inquire information in or a place far from workplace. It is accessible whenever it is convenient to the employee or employer wants to. It is cutting edge system that helps HR personnel and employee itself to cut short the long process of inquire the information. ESS is a solution that empowers employees and employer to directly access their information by using internet.  One of the most common HRIS systems that have started company to eye on implement it in the organization is the Systems Applications and Products (SAP). ‘The original SAP idea was to provide customers with the ability to interact with a common corporate database for a comprehensive range of applications. Gradually, the applications have been assembled and today many corporations, including IBM and Microsoft, are using SAP products to run their own businesses.’

The feature that can be used in the ESS can be break down with all HR functions into 4 basic categories:

Organizational Administration	Human Resource	Benefits	Payroll
Forms Request	Personal Information Maintenance	Benefits Inquiry	Time & Labor Reporting
Employment Verification	Emergency Contacts	Benefits (medical, dental, etc.) Enrollment	Duplicate W-2
Corporate Policies	Dependent/Beneficiaries Maintenance	Flexible Spending Account Selections	Federal and State Exemption Maintenance
Corporate Communications (newsletter, survey, annual report, company calendar, announcements, etc.)	Job Postings & Applications	Primary Care Physician Selections	Direct Deposit Set-up and Maintenance
Employee Directory (searchable by department)	Employee Development (training and skills improvement	Retirement Plan Transactions	Electronic Pay Statement Inquiry
Organizational Chart (embedded pictures)		Summary Plan Descriptions	Paid Time Off Inquiry and Request
		Stock Purchase Plan Transactions

My practical experience use Employee Self Service (ESS) to manage they information in online. Employer and Employee can excess the system everywhere at anytime they want to look, update and request leave. From my observation, the system is user-friendly and easy to use and HRIS system helps to manage employee account in the company.